Job Description
Accounts Payable Specialist Want total ownership over a critical financial operation? As our Accounts Payable Specialist, you will manage our full-cycle accounts payable process, ensuring vendor payments are accurate, compliant, and on schedule. We are looking for someone who takes pride in clean ledger data, sharp attention to detail, and efficient cash disbursement workflows. Responsibilities Invoice Processing & Verification Review, code, and process high-volume vendor invoices and check requests.
Execute 3-way matching across purchase orders, receiving reports, and invoices to verify pricing, quantities, and terms.
Assign correct general ledger (GL) accounts and department cost centers to all expenses.
Disbursements & Cash Management Prepare and execute weekly payment runs via ACH, wire transfers, and corporate cards.
Track payment terms to optimize cash flow and secure early-payment discounts.
Review and process employee expense reports against company policy.
Vendor Management & Reconciliation Serve as the main contact for vendor billing inquiries and dispute resolution.
Maintain vendor records, including W-9 collection and ACH banking setups.
Reconcile vendor statements monthly against AP aging schedules to resolve discrepancies.
Month-End & Compliance Reconcile the AP sub-ledger to the general ledger during month-end close.
Maintain digital documentation and records for internal controls and audit readiness.
Assist with annual 1099 tax reporting.
Requirements Experience: 2–4 years of dedicated, full-cycle Accounts Payable experience.
Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred (or equivalent practical experience).
Technical Skills: Hands-on experience with accounting systems (NetSuite, QuickBooks, SAP, or similar) and intermediate Excel capabilities (VLOOKUPs, pivot tables).
Skills: High accuracy in data entry, solid understanding of standard accounting procedures, and clear professional communication skills.
If interested please send all resumes to mia.williams@randstadusa.com for immediate consideration.
salary: $50,000 - $60,000 per year
shift: First
work hours: 8 AM - 4 PM
education: High School
Responsibilities
Invoice Processing & Data Entry
Review, code, and process incoming vendor invoices, bills, and check requests with high accuracy.
Perform 3-way matching across purchase orders, receiving reports, and vendor invoices to verify line items, quantities, and pricing.
Assign appropriate general ledger (GL) account codes and department cost centers to expenses.
Payments & Disbursements
Prepare and execute weekly payment runs via ACH, wire transfer, check, and credit card.
Identify and capture early-payment discounts while optimizing working capital cash flows.
Process employee expense reports, ensuring compliance with internal travel and expense policies.
Vendor Management & Reconciliation
Serve as the primary point of contact for vendor inquiries, invoice disputes, and payment status updates.
Collect and maintain vendor documentation, including W-9 forms and banking details for electronic payments.
Perform monthly reconciliations of vendor statements against internal AP sub-ledger records.
Financial Reporting & Month-End Close
Monitor Accounts Payable aging reports to identify and resolve overdue or unposted balances.
Assist the accounting team with month-end close procedures and AP sub-ledger reconciliation to the general ledger.
Maintain digital filing systems and documentation to support internal controls and annual audit requests.
Assist in preparing annual 1099 filings for tax compliance.
Skills
- Accounts Payable
- Disbursements/Check Runs
- Oracle
- Month-End Close
- Account Reconciliation
- Bookkeeping
- General Ledger
Qualifications
- Years of experience: 2 years
- Experience level: Entry Level
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Weekly pay, Permanent employment, Temporary work, Work experience placement, Immediate start, Shift work